AWARD GUIDeLINES

Award Guidelines

AFFCF cannot reimburse for anything paid for prior to receiving approval for that specific request. AFFCF always needs to receive the completed application as well as the required response from the DCS caseworker (confirming the child is currently a ward of the court in Arizona) and supporting documentation (displaying what is being requested and the exact cost) to send to our committee for its review. Once the application is approved, AFFCF makes the check payable to the vendor – for example, Hubbard Family Swim School for swimming lessons – and mails it to the caregiver address provided so it can then be used as the payment.

Due to the volume of requests we receive, AFFCF is unable to send additional follow-up e-mails to an applicant notifying them of the current status of the request. AFFCF will still answer any questions by phone or e-mail, but please check the status by signing into your account and clicking the Status of Requests button to see every request you have submitted. Applications will continue to be processed in real-time so you can check to see if we are awaiting a response from the DCS caseworker or documentation that displays the cost of the request.

What AFFCF Can Consider Funding

ACTIVITIES - CLASSES/LESSONS
AFFCF can consider funding classes/lessons for  one (1), two (2) or up to three (3) months at a time. Once the initial application is funded, renewals can also be submitted for a maximum of up to three (3) months at a time – as long as the child remains a current ward of the court in Arizona and wishes to continue. The maximum AFFCF can consider funding is up to $125 per month for an activity. Requests for costs exceeding $125 per month may be considered if the youth is required to participate in advanced training.

When it comes to funding ongoing activities, AFFCF can only fund one activity at a time per child. One activity would have to end in order for AFFCF to be able to consider funding a new activity. The only exception is swimming because it is prioritized as a survival skill. While there is no overall limit on the number of applications that can be submitted, AFFCF does have certain restrictions based on the type of request.

APARTMENT SET-UP
AFFCF can consider funding a one-time only award to help furnish a youth’s first apartment or dorm room with items such as pots and pans, dishes, towels, shower curtains, rugs, cleaning supplies, lamps or small appliances like a toaster or microwave. These funds cannot be used for furniture or electronics. AFFCF requires a list of items and their individual cost along with the completed application. Typically, the youth will go online to Wal Mart or Target (or whatever store where they would like to use the check) and fill out a mock shopping cart to get a tentative price for each item. Receipt of purchase is required after approval. The maximum AFFCF can consider funding for an apartment set-up is $350 and $250 is the maximum for a dorm set-up. Receipts must be provided to AFFCF after the request is funded.
BICYCLES
AFFCF can only consider funding one bike within a two (2)-year period per child. AFFCF cannot consider more than two (2) bike requests per child total. AFFCF can only cosider funding either a bicycle, scooter, skates or skateboard per child within a two (2)-year period.

Ages 1-6: $100 for bike; $35 for helmet/lock = $135 total
Ages 7-13: $150 for bike; $50 for helmet/lock = $200 total
Ages 14+: $200 for bike; $50 for helmet/lock = $250 total

Once approved, AFFCF sends a congratulations e-mail to notify the applicant that the request has been approved and for what amount so the purchase can be made and the receipt mailed to AFFCF for reimbursement.

BOOKS
The maximum AFFCF can consider funding for books is $50 per child per year. AFFCF can only process one reimbursement, so all purchase receipts for the books must be provided to AFFCF at one time. Once approved, AFFCF sends a congratulations e-mail to notify the applicant that the request has been approved and for what amount so the purchase can be made and the receipt mailed to AFFCF for reimbursement.
BUS PASSES
AFFCF  can consider funding a bus pass for a youth’s transportation to school and/or work. Once approved, AFFCF sends a congratulations e-mail to notify the applicant that the request has been approved and for what amount so the purchase can be made and the receipt mailed to AFFCF for reimbursement.
CAMPS
AFFCF can only fund one request for camp per child per year. Applications for camp are considered on an individual basis. AFFCF cannot consider funding the cost for all the children in a group home to go to one session of camp at the same time, if the group home would close during that period. The maximum AFFCF can consider funding for camp is $400.
CAR SEATS
Restricted to youth in a kinship placement. The maximum AFFCF can consider funding for a car seat is $125 per child. Once approved, AFFCF will send a congratulations e-mail to let the applicant know the request has been approved and for what amount so the purchase can be made and receipt provided for reimbursement.
CPR/First Aid Training
AFFCF can consider funding a youth’s CPR or First Aid Training.
DUAL ENROLLMENT
AFFCF can consider funding a request for dual enrollment for high school youth to earn college credit for their college-level high school courses. The maximum time AFFCF can consider funding dual enrollment is on a per-semester basis so a new application must be submitted for each semester.
DRIVER'S EDUCATION TRAINING
The maximum AFFCF can consider funding for driver’s education training is $412.
FOOD HANDLERS CARD
AFFCF can consider funding a youth’s Food Handlers card.
GRADUATION EXPENSES
DCS funds up to $220 for graduation-related expenses, which includes cap, gown, ring, yearbook and other related expenses. AFFCF can only consider funding the request if the $220 maximum from the state has already been completely used.
HIGH SCHOOL PROGRAM FEES
AFFCF can consider funding trade/vocational program fees for youth who are still in high school. A program fee for a youth who has already graduated high school or received their GED is not eligible for this type of request—instead, they would need to fill out a scholarship application for consideration into AFFCF’s Post-Secondary Scholarship program. The maximum time AFFCF can consider funding high school program fees is for an academic year, so a new application must be submitted for each academic year. If it is a two-year program, progress reports or grades also need to be provided to receive additional assistance.
MUSIC INSTRUMENT PURCHASE
AFFCF can only consider the cost of an instrument purchase if the youth has been participating in lessons for at least a year – whether the lessons are funded by AFFCF or not.
MUSIC INSTRUMENT RENTAL
AFFCF can consider funding an instrument rental for one (1), two (2) or up to three (3) months at a time. Once the initial request is approved, renewals can also be submitted for a maximum of up to three (3) months at a time – as long as the child remains a current ward of the court in Arizona and wishes to continue.
OPTICAL EXPENSES
AFFCF can consider optical expenses if  documentation can be provided that displays the state will not fund the request. A specific, individual need for the youth is required for consideration. AFFCF can consider funding a request for a renewal – based on the need.
ORTHODONTIC EXPENSES
Although AFFCF cannot fund orthodontia, there is a program called Smiles Change Lives that is a potential resource if the youth meets their requirements. If Smiles Change Lives approvides the request, AFFCF can consider helping with the $600 investment fee for the youth.
PROM-RELATED EXPENSES
The maximum AFFCF can consider funding for prom-related expenses is $350. A request for the prom ticket itself is considered separate and documentation needs to be provided that displays the exact cost of the ticket. Once approved, AFFCF sends a congratulations e-mail to notify the applicant that the request has been approvided and for what amount to the purchase can be made and the receipt mailed to AFFCF for reimbursement.
SCHOOL FIELD TRIPS
The maximum AFFCF can consider funding for a school field trip is $450. A request for a church trip is considered the same, but a request for camp is a separate type of request.
SCHOOL PICTURES
The maximum AFFCF can consider funding for school pictures is $50 or senior pictures for $200.
SCHOOL YEARBOOK
The maximum AFFCF can consider funding for a school yearbook is $75.
SCOOTERS, SKATES & SKATEBOARDS
Same requirements and restrictions as the process for bicycles. AFFCF can only consider providing funds for either a bicycle, scooter, skates or skateboard per child within a two (2)-year period.

Scooters: $100 for scooter; $50 for helmet/pads = $150 total
Skates: $100 for skates; $50 for helmet/pads = $150 total
Skateboards: $100 for skateboard; $35 for helmet/pads = $150 total

Once approved, AFFCF sends a congratulations e-mail to notify the applicant that the request has been approved and for what amount so the purchase can be made and the receipt mailed to AFFCF for reimbursement.

SPORTS EQUIPMENT
The maximum AFFCF can consider for equipment is $200, which includes $75 maximum for shoes. Equipment is a separate type of request from sports registration. Once approved, AFFCF sends a congratulations e-mail to notify the applicant that the request has been approved and for what amount so the purchase can be made and the receipt mailed to AFFCF for reimbursement.
SPORTS REGISTRATION
AFFCF can consider funding any type of sports registration or activity such as baseball, basketball, football and soccer. A separate application is required for equipment.
STATE ID
AFFCF can consider funding a youth’s state ID.
SPECIAL EVENT/OCCASION CLOTHING
The maximum AFFCF can consider funding for special event/occasion clothing (8th grade graduation, quinceañera, etc.) is up to $100, which includes shoes and clothing. A request for supplemental clothing or prom-related is considered a separate type of request. Once approved, AFFCF sends a congratulations e-mail to notify the applicant that the request has been approved and for what amount so the purchase can be made and the receipt mailed to AFFCF for reimbursement.
SUPPLEMENTAL CLOTHING
The maximum AFFCF can consider funding for supplemental clothing is up to $150 per child per year. AFFCF can only process one reimbursement, so all the purchase receipts for the clothing must be provided to AFFCF at one time. Once approved, AFFCF sends a congratulations e-mail to notify the applicant that the request has been approved and for what amount so the purchase can be made and the receipt mailed to AFFCF for reimbursement.
SUMMER SCHOOL
DCS funds up to $165 for summer school/intersession courses. AFFCF can only considered funding the request is the $165 maximum from the state has already been completely used.
THEME PARK ADMISSION - IN ARIZONA
AFFCF can consider funding one request for theme park admission in Arizona per child per year. Any type of theme park or attraction (such as the zoo, aquarium, waterparks, museums, etc.) within Arizona applies. Outings such as concerts or sporting events do not apply. AFFCF can only consider funding the child’s admission. The maximum AFFCF can consider funding for the child’s admission is up to $50. Once approved, AFFCF sends a congratulations e-mail to notify the applicant that the request has been approved and for what amount so the purchase can be made and the receipt mailed to AFFCF for reimbursement.
THEME PARK ADMISSION - OUT OF STATE
AFFCF can consider funding one request for theme park admission outside Arizona per child per year. The theme park must be outside of Arizona as local parks or attractions inside Arizona do not apply for this type of request. AFFCF cannot consider funding the cost of travel, lodging, parking, food, souvenirs or spending money. The maximum AFFCF can consider funding for the child’s admission is up to $200. Once approved, AFFCF sends a congratulations e-mail to notify the applicant that the request has been approved and for what amount so the purchase can be made and the receipt mailed to AFFCF for reimbursement.
TUTORING SERVICES
The maximum AFFCF can consider funding for tutoring services is $500 for three (3) months. On the initial application, a caregiver only needs to provide documentation from the vendor that displays the cost of the hourly rate or cost per session for tutoring services. If the tutoring vendor is an individual rather than an organization, AFFCF also needs to receive a resume or some type of qualifications that display he or she is capable of providing tutoring services. When submitting a request for a renewal of additional tutoring services, someone other than the tutor needs to provide a description of the child’s progress made during the previous tutoring session.
WHAT AFFCF DOES NOT FUND
  • Applications requesting reimbursement for anything paid for prior to receiving approval
  • Children who have officially been adopted or are not currently wards of the court in Arizona
  • Airfare, family vacations or travel expenses
  • Birthday parties, gifts, food or toys
  • Debt relief (i.e. home bills, utilities, etc.)
  • Electronic equipment (computers, tablets stereos, electronic games, TV, etc.)
  • Furniture (i.e. beds, cribs, etc.) or home fixtures
  • Memberships to a gym or community center
  • Modeling or modeling classes
  • Orthodontics or any type of medical expense
  • Services or benefits that are available from other public, private, or governmental agencies (daycare, preschool, counseling services, wheel chairs, healthcare, legal aid, etc.)
For further information about our General Awards program and process, please visit our Frequently Asked Questions.